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Financial Aid Disbursement
Crediting Financial
Aid to My Student Account Balance
All
approved loans, grants and scholarships will be applied to
tuition and fees, resident hall rent and food service plans
on your student account. In order to apply aid to student
account balance, the student must be registered for the required
hours to qualify for the aid (i.e., if the aid awarded requires
full time enrollment (as determined by The Office of Student
Financial Aid), the student must be registered full time in
order to apply the financial aid to tuition and fees, resident
hall rent and food service plans). Please note: alternative
loans and some scholarships checks which are mailed directly
to the University from private sources are not available to
apply to charges. Before LOANS are available to apply to tuition
and fees, resident hall rent and food service plans the following
items must be completed by the student:
An award
letter must be returned to The Office of Student Financial
Aid. The student must indicate on the award letter the dollar
amount of the loan they wish to accept.
Promissory notes must be properly completed, legibly signed
and returned to the Student Accounts Department. Promissory
notes are mailed to the student’s permanent address after
the student has returned the award letter to the Office of
Student Financial Aid.
It is
University policy to deduct unpaid tuition and fees, resident
hall rent and food services charges from available financial
aid awards regardless of the due date on the student account.
It is the student’s responsibility to confirm that their student
account balance has been paid in full. Please access your
student account at MY
STUDENT ACCOUNT.
Students
who owe the University any outstanding charges, such as, resident
hall rent and food service plans will not receive a check
for the HOPE book allowance. The HOPE book allowance will
be applied to your student account to cover the unpaid balance.
Changes
in the Hope Scholarship regulations will have an impact on
the amount credited to your student account and/or your financial
aid disbursement. See examples

Financial Aid Disbursement Policies and Procedures
Excess financial aid (loans, grants and scholarships) will
be disbursed ten days prior to the start of each term. For summer term the disbursement will be made no earlier
than 10 days prior to the start of the earliest registered
session within the summer term. In general, disbursements
are made if the student is registered for the REQUIRED number
of hours, is not on academic probation, and does not have
outstanding financial obligations with the University. It is University policy to mail checks to the
address specified by the student in the OASIS Registration
System. It is the student’s responsibility to update
and confirm their address for financial aid check mailing
in the OASIS Registration System.
Loan
checks and some scholarships coming from outside the University
will be disbursed to students as soon as they are received
and processed by the University, but no earlier than 10 days
prior to the start of the term.
For summer term the disbursement will be made no earlier
than 10 days prior to the start of the earliest registered
session within the summer term. Please check with your lender
or awarding organization to determine when the funds will
be mailed/wired to the University.
Changes
in the Hope Scholarship regulations will have an impact on
the amount credited to your student account and/or your financial
aid disbursement. See examples
Authorization to Use Financial Aid to Pay Student Account
Charges
Financial
aid funds are available to pay tuition and mandatory fees,
residence hall rent and food service plans.
With your permission, the University can apply your
financial aid award to your student account to pay other charges.
Currently these other charges include: housing damage
charges, housing bike lock rental, housing lock change charges,
early check-in charges, student SEVIS fee, parking fines,
parking permits, late fees, reinstatement fees and returned
check charges.
If
you wish to allow the University to use your financial aid
to pay these charges mentioned above, please access Student
Accounts at MY
STUDENT ACCOUNT.
Using Financial Aid to Pay Deferred Charges
Students
who have been authorized for a deferment of tuition and fees,
residence hall rent, food service plans and/or book charges
due to in-process financial aid,
will show a charge on the student account system called
deferred charges. As the financial aid is awarded and completed
processing it will be used to pay the deferred charges on
the student account. Any
balance remaining after the deferred charges have been satisfied
will be disbursed as indicated in the Check Disbursement Policies
and Procedures.
HOPE Scholarship Changes:
In
the past students receiving the HOPE Scholarship were awarded
the full amount of the tuition and fees assessed by the University
of Georgia and a book allowance. Effective summer term 2004
the HOPE Scholarship regulations have changed. The maximum
amount of student mandatory fees the HOPE Scholarship will
pay is now capped at the fee amounts approved for the 2003-2004
academic year. Tuition is fully paid by the HOPE Scholarship.
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2003-2004
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2005-2006
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Transportation |
$63
|
$77
|
| |
Activity |
$47
|
$55
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| |
Athletic |
$53
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$53
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Health |
$147
|
$160
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| |
Recreation |
$50
|
$75
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Technology |
$75
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$75
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Total |
$435
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$495
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The book
allowance will remain $150 per semester if the student is
enrolled in six (6) or more hours and $75 per semester if
the student is enrolled in fewer than six credit hours. Please
remember that the entire HOPE Scholarship amount for which
the student is eligible is first applied to your student account
balance.
Examples
of how this will impact your student account and/or check
from the HOPE Scholarship are as follow:
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Example
1
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Example
2
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Example
3
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Example
4
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| HOPE
Award: |
$2,404
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$2,404
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$2,404
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$2,404
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| |
|
|
|
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| Charges
on Student Account: |
|
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|
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| Tuition |
$1,819
|
$1,819
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$1,819
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$1,368
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| Fees |
$495
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$495
|
$495
|
$495
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| Lab
fees |
$0
|
$15
|
$20
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$0
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| Housing |
$0
|
$0
|
$1,651
|
$0
|
| |
$2,314
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$2,329
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$3,985
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$1,863
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| |
|
|
|
|
| Check
student will receive: |
$90
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$75
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$0
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$90
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| Amount
due from student: |
$0
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$0
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$1,581
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$0
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Example
1: This student is enrolled in 12 or more hours and his student
account charges consist of tuition and mandatory fees.
Example
2: This student is enrolled in 12 or more hours and his student
account charges consist of tuition, mandatory fees and a course/lab
fee.
Example
3: This student is enrolled in 12 or more hours and his student
account charges consist of tuition, mandatory fees, course/lab
fee and an on campus housing charge.
Example
4: This student is enrolled in 9 hours and his student account
includes tuition and mandatory fees.
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