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Finance & Administration

Refund Information
Tuition and Fee Refund Policy
Housing and Meal Plan Refund Policies
Financial Aid and the Refund Policy
Disbursement of Refunds
Direct Deposit

Tuition and Fee Refund Policy

Students who formally withdraw from the University within the time period described below will be entitled to a refund. Refunds are not granted for individual course withdrawal.

The refund percentage shall be computed on a pro rata basis determined by dividing the number of calendar days remaining in the semester (from the student's official withdrawal date through the last day of scheduled exams) by the total calendar days in the semester. The total calendar days in a semester includes weekends and exam periods but excludes scheduled breaks of five or more calendar days. Students who withdraw from the institution when the calculated percentage of remaining days is 40% or less are not entitled to a refund of any portion of institutional charges.

The following are not entitled to any refund of fees paid: students suspended for disciplinary reasons, students who leave the University when disciplinary action is pending, or students who do not formally withdraw.

No refunds for reduction in hours after the drop/add period are allowed unless such reduction is the fault of the University.

Housing and Meal Plan Refund Policies

Refunds for Housing and Meal Plan charges will be determined by the individual offices and transmitted to the Student Account System for determination of disposition. See Financial Aid and the Refund Policy below.

Financial Aid and the Refund Policy

In the event a student receives financial aid, completes registration, and subsequently reduces his/her enrollment status or withdraws, the amount of funds to be returned to federal, state, private or University programs will be in accordance with regulations concerning refunds and repayments to those appropriate programs. A calculation will be made on all financial aid recipients to determine whether a student who completely withdraws during a term has earned the monies disbursed. A student earns his/her aid based on the period of time they remain enrolled. During the first 60% of the term, a student earns financial aid funds in direct proportion to the length of time the student remains enrolled. Beyond the 60% point all aid is considered earned. The responsibility to repay unearned aid is shared by the university and the student in proportion to the aid each is assumed to possess. For more details concerning refunds for students with financial aid, please contact the Student Accounts department in 110 Business Services for further information. All refunds, up to the amount of the aid received for the term, will be returned to financial aid sources, according to the following priority:

    1. Federal Family Educational Loans
         a. Unsubsidized Loan  
         b. Subsidized Loan

    2. Federal Direct Student Loans  
         a. Unsubsidized Loan
         b. Subsidized Loan

    3. Federal Perkins Loans

    4. Federal Plus Loan  

    5. Federal Direct Plus Loan

    6. Federal Pell Grant

    7. Federal Supplemental Educational Opportunity Grant

    8. Student Incentive Grants

    9. Other federal sources of aid

  10. Other state, private, or institutional aid

  11. Student

Disbursement of Refunds
Any refund due to the student will be direct deposited into the student's bank account if the student has enrolled for this service. If not, it will be mailed to the "Financial Mail" address specified by the student in the OASIS registration system. Consult How do I change my "Financial Mail" address in OASIS? For directions on how to check or change your check mailing address. These refunds will be mailed within 30 days after the beginning of each term.  If a student paid using a credit card, generally the refund will be processed back to the credit card used to pay the original charges.

Direct Deposit
Students may select to receive student account refund(s) and financial aid disbursement(s) if applicable via direct deposit. In order to begin this service, please access your student account, select "my profiles", "payment profile" and add your bank account information accordingly.  You will need to check the "refund option" in order to activate the direct deposit feature.  Only one bank account may be designated as the direct deposit account. 

It is important to keep your bank information updated. Please log in to your student account and edit your payment profile to reflect any changes concerning your bank account information. Changes made to the bank account information in your student account does not update any other bank information the University may have on file for you such as direct deposit for payroll and reimbursements. It is your responsibility to update any bank account changes with each of these departments separately.


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The University of Georgia
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Athens, GA 30602-4227

706-542-2965 / 706-542-3959 (fax)

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