Credit/Debit Card Processing

Departments of the University of Georgia, if approved, may accept credit/debit card for payment of services rendered and goods sold. Each unit's needs will determine what cards (American Express, Discover, MasterCard, and Visa) are accepted for payment.

Any authorized University unit wishing to accept credit/debit cards as a form of payment should contact the Bursar's Office. You will be required to complete a Merchant Application for approval. If you are considering using a 3rd party vendor or 3rd party software application, you must complete the 3rd Party Vendor Application as well. Approval should be granted prior to signing any agreements or purchasing such software.

Once a unit is authorized to accept credit/debit cards, the unit will follow routine procedures to send a standard Credit/Debit Card Transmittal Form to the Bursar's Office so that the sales revenue can be recorded in the University Accounting System. The accepting unit must also transmit their sales electronically to the bank's processing center on a daily basis. Transmittal forms summarizing the electronically transmitted sales should be sent to the Bursar's Office by either fax (706-542-3959) or email (bursar@uga.edu) immediately after the electronic transmission has been confirmed by the bank's processing center.

All merchants will need to complete an annual self assessment by April 1 of each calendar year. Should you find yourself not in compliance with the approved credit/debit card policy and procedure, you will need to complete a Request for Exception. All merchants are expected to be in compliance with the approved credit/debit card policy and procedures.